Legal & statutory repository
Constitutional documents, registrations, statutory certificates, filings, compliance calendar, verification status and controlled copies.
Controlled Institutional System
Paperless governance. Traceable decisions. Preserved institutional memory.
SCF is developing one controlled digital governance environment in which policies, SOPs, registers, statutory records, Board decisions, institutional relationships, consent and safeguarding records, finance controls, clinical-governance evidence and Annual Report Evidence Lock remain versioned, reviewable and auditable.
Institutional Authority → Policy → SOP → Form / Register → Evidence → Review → Approval → Active Controlled Record → Archive
Governance master records
One digital control centre, with separate registers.
Board & resolutions
Board composition, appointments, meetings, agenda, attendance, minutes, resolutions, delegated authority, action closure and approval evidence.
Policies & SOPs
Document code, owner, version, review history, reviewer, effective date, acknowledgement, exception control and superseded archive.
Conflict & related institutions
Declarations of interest, related-party/associated-institution records, abstentions, independent review, approvals and documented safeguards.
MoUs & partnerships
Due diligence, agreement scope, responsibilities, financial/in-kind terms, referral integrity, renewal, closure and supporting evidence.
Consent, privacy & safeguarding
Consent controls, patient rights, privacy permissions, child/vulnerable-person protection, complaints, incidents, breaches and corrective action.
Finance & in-kind stewardship
Budget, authorization, receipts, expenditure, patient assistance, subsidy, in-kind support, procurement, assets, reconciliation and audit trail.
Clinical governance
Professional boundaries, associated-care relationships, credential evidence, referral/no-commission control, clinical review and escalation.
Annual Evidence Lock
Claim register, source evidence, reconciliation, reviewer sign-off, publication authorization, final-file control and preserved reporting history.
Information architecture
Each fact has one authoritative source.
Policies establish requirements; SOPs establish execution; registers capture evidence; source files support the register; approved records govern disclosure. The same institutional fact is referenced across the system rather than independently rewritten in multiple files.
Single source
Legal identity comes from statutory records; Board decisions from approved minutes/resolutions; programme claims from controlled registers and Evidence Lock; finance from approved accounting records.
Clear boundaries
SCF community, navigation and support records remain distinct from clinical records of qualified treating facilities and professionals.
Controlled publication
Only approved, privacy-cleared information crosses from restricted records into the public transparency layer.
Document lifecycle
Every official record gets a controlled identity.
Create
Document code, title, owner, confidentiality class and version are assigned before institutional use.
Review
Relevant legal/CS, clinical, safeguarding/privacy, finance or governance review is recorded according to subject.
Approve
Approval decision, date, authority and supporting signature/authorization evidence are preserved.
Operate
Linked forms and registers generate evidence that approved controls are functioning in practice.
Review & change
Review dates, amendments, exceptions, corrective actions and version history remain traceable.
Archive
Superseded copies remain preserved while the current approved version is clearly identifiable.
Controlled status: Draft → Under Review → Approved → Active → Superseded / Archived. “Signed”, “verified” and “approved” are used only when corresponding evidence exists.
Access model
Public transparency outside; restricted records inside.
Publication-safe policies, governance summaries and approved disclosures can be read on the public website. Patient-identifiable information, Board working papers, complaints, finance source records, clinical records, declarations and evidence files remain within the restricted role-based environment.
Restricted Source Record → Controlled Register → Authorized Review → Approved Institutional Record → Publication-Safe Disclosure